Subcontracts done in minutes, not afternoons.
Groundwork writes your subcontracts from your own template, tracks who has signed, and keeps every COI and W‑9 where you can find it.
$149/month · unlimited users · no per‑seat fees
No card needed. Setup with your own contract is included.
| Description of work | Amount |
|---|---|
| Cast-in-place concrete, slab on grade | $84,500.00 |
| Concrete finishing and curing | $12,200.00 |
| Reinforcing steel, furnish and install | $21,750.00 |
| Total subcontract amount | $118,450.00 |
Everything a subcontract needs. Nothing it doesn't.
Groundwork is not a legal platform or a full accounting suite. It is the paperwork part of hiring a sub, done right, so your office gets its afternoon back.
Your contract, your language
We load your existing subcontract form: cover page line items, retention rate, and every clause from paid‑when‑paid to arbitration. New contracts match it word for word.
Know where every contract stands
Drafted, sent, signed, or stuck. See every open subcontract on one screen instead of digging through email.
COIs and W‑9s in one place
Attach insurance certificates and tax forms to the sub, not to a random folder. Groundwork flags who is missing paperwork before they show up on site.
Cost codes built in
Description of work, cost code, amount, and the total, laid out the way your estimator already thinks about it.
The whole office on one set of data
Project managers, the estimator, and the front desk all see the same contracts. Unlimited users are included.
Print, PDF, or spreadsheet
Printable contracts for signatures, a CSV of every subcontract for your bookkeeper, and one‑click backups of everything.
Three steps to a finished subcontract
Setup is a phone call and one PDF of your current contract. After that, this is the whole process.
Pick the subcontractor
Choose a sub you have worked with before, or add a new one with their contact, insurance, and W‑9.
Enter the scope
Type the line items: cost code, description, amount. Set the retention rate. Note the plans and specs attached.
Send or print
Groundwork fills in your full terms page and produces a clean contract. Send it for signature, then mark it signed when it comes back.
Built for the people who hire subs
If you write subcontracts and chase signatures, Groundwork is for your office. Two kinds of company use it.
You run the whole job
A dozen or more subs per project, each with a contract, a COI, and a W‑9 to chase. Groundwork keeps them all on one screen per job.
- Commercial, multifamily, and light industrial GCs
- Offices from 2 to 40 people
- Currently on Word, Excel, and email
You sub out part of your scope
Mechanical, electrical, concrete, and other trade contractors who hire their own second‑tier subs and need the same paper trail a GC would.
- Lower‑tier subcontracts with your own terms
- Insurance tracking for the subs you bring on site
- Same flat price, same unlimited users
Set up in a week, not a quarter
No consultants, no training days. Here is what the first week looks like.
Email the subcontract you use today. We build it into Groundwork clause for clause.
Send a list of your subcontractors, or add them yourself. Upload the COIs and W‑9s you have.
One call with the founder. We write a real subcontract together so your office sees how it works.
Everyone in the office logs in. Questions go straight to us by email or phone.
Made inside a working GC, not a software company
Groundwork started as an in‑house tool at a Houston general contractor. The template inside it is a real Texas GC subcontract, and every feature exists because somebody in the office needed it.
You are not paying enterprise‑software prices for a document tool.
Read the storyTry it on one of your real jobs.
Start a free 7‑day trial. Send over a subcontract you wrote recently, we load it in, and you write the next one in Groundwork.
Start free trial admin@groundwork-erp.com · 832-205-9976